Working remotely and using tools such as video conferencing have become common practices in many businesses today. An estimated 36.2 million Americans could be working remotely by 2025, which puts the use of these virtual means of communication in high demand. With the current security landscape constantly evolving, do you know how secure these online meeting rooms are? Furthermore, how can you be sure your company’s sensitive information and conversations remain private?
A virtual meeting is meant to be heard only by the team members you have permitted to attend — and you expect the conversations to remain private. These principles should apply whether you are all in an office, sitting around a conference table, or virtually connected, miles apart. Ensuring the security and privacy of your virtual meetings begins with choosing the correct software to host such events. Below are three vital aspects of virtual meeting security you should look for when setting up a call with your team.
Role-based permissions allow a host or co-host to have added control over the meeting. You can set up a waiting room so the host can personally approve each individual that enters the meeting as well as choose when to grant them access. You may also lock a meeting altogether and temporarily give or remove presenter permissions. Hosts can allow or revoke access to content within the meeting to further secure the data being shared.
Any virtual meeting software should be both HIPAA and PCI-DSS-compliant to maintain the highest security level for your company. HIPAA (Healthcare Information Portability and Accountability Act) was established by the government to protect citizens’ data, and PCI-DSS (Payment Card Industry Data Security Standard) was set up to reduce fraud related to card data loss. All the security procedures and protections included in these mandates further protect your virtual meetings from cyberattacks.
Enhanced privacy and data protection can be achieved with the help of end-to-end encryption in your virtual meetings. This encryption ensures that the information shared via video conference, voice call, or messenger within the system is secure and only accessed by those present in the meeting.
End-to-end encryption is a security feature that blocks third parties from accessing messages or data shared over the internet. Virtual meeting end-to-end encryption works similarly to the security setup in your email or messaging services. The voice and video broadcast throughout your meeting is locked to be transmitted only to those given express permission by you, the host. This helps maintain the privacy of your virtual meetings despite the fact that they take place over the internet.
Enable your team to collaborate from within the office or anywhere in the world securely by using UCx with Webex as your communication solution. With enterprise-grade security including roles-based permissions and end-to-end encryption, you can rest assured that your meetings remain secure. Find out how you can have secure virtual meetings by contacting TPx today for more information.